Best Thank You Letters for Business Partners

The art of the thank you is one which is both seriously overlooked and yet very important to master. When written correctly, they can convey that you appreciated working with the receiver and that you look forward to building a stronger partnership – but by sending the letter/email, you already are building said partnership. Failure to do so can at best be a lost opportunity and at worst be seen as rude.

Therefore, in this article we’ll be providing a guide with which you can craft the perfect thank you letter for whatever occasion, including letter structure and when you should be writing them.

In this article we cover:

• Thank you for your partnership letter examples
• Thank you message for business partner
• Universal Thank You Examples
• Personalized Thank You Examples

Why you need to write a thank you message for your business partnership

There is not one single reason to write a thank you message, just as there is not one single type of business partnership. Here’s a (by no means exhaustive) list of reasons you should consider writing a thank you message:

• It leaves a good impression: There’s something old-fashioned, in a good way, about receiving a thank you card. A thank you message shows that the person took the time to write something out which would not gain them a financial benefit, and it conveys that the person cared enough to do so.
• It keeps you in mind: A thank you letter can go out a week or so after whatever you are thanking the person has wrapped up. In doing so, with your message you keep yourself in the person’s mind after the event has already taken place.
• It opens up avenues through which to communicate: If you send a thank you card or an email, the person you send it to might respond in kind. Even if the conversation eventually trails off, you’ve still exchanged more words than you would have otherwise.
• It’s (very) professional: Serious businesses send these messages. Even if you scratched it out with no time to spare, it conveys the image of a business with its stuff together and the time taken to write it out.
• It allows you to reinforce key messages: Was there something you in particular wanted the receiver to take away from their experience? Maybe you did something under-budget or ahead of schedule? If you carefully construct it, without sound too self-congratulatory, it can help reinforce those points.

When to send thank you notes to your business partner

There are numerous occasions when a note is worth sending to a  partner in the venture. Here are just a few:

• After a (unique) meeting: If you have a meeting every Monday, it’s best not to send a card weekly. But if you meet up once a quarter, or once in a blue moon, it’s not a bad idea to send one afterwards.
• After conferences/events: Were you invited to a conference? Send the person a letter.
• After receiving some sort of help: If a business partner takes the time to help you–financially, with advice, however–you should take the time to thank them.
• During the Winter holidays: This one just makes sense. People usually write cards around this time anyway- why not take the opportunity to throw in a note of appreciation?
• After a sale is completed: If you’re in sales, make sure to follow up on larger ones with a thank you note. Notes of appreciation can never hurt.
• After an interview: Sending a quick thank you email after your interview is never a bad idea.

How to write a thank you letter for a business partnership: step by step guide

The key of how to write a good thank you note is to be genuine in your emotion. If your tone is flat or you seem too focused on future business deal opportunities, the effect won’t register—you’ll just come off as selfish. And that’s a terrible way of how to thank a business partner.

Otherwise, the structure of a thank you note is straightforward and favors conciseness.

Greeting

It’s essentially a must to use the recipient’s name (first or last, depending on your familiarity) in the greeting.

• Dear John,
• Dear Mr. Smith,
• Dear Addams Family,

The reason for thanks

Lead-ins like “I would like to thank you…,” “I’m just writing to express my appreciation…” are suitable for a formal thank you letter, albeit a bit clichéd. Feel comfortable tweaking this a bit to fit your situation. In less formal cases, make your opening sentence direct and simple: “Thank you for your help.”

• I wanted to take the time to convey my gratitude for your help regarding [____] recently…
• You have no idea how much I/we [depending on who you’re writing for] appreciated your help with [______]
• I wanted to let you know how much we enjoyed doing business with you recently…

Compliment, but don’t flatter

If you are not sure of how appropriate it is to give a specific compliment, avoid it.

• Your team’s effectiveness was much appreciated…
• Your knowledge of [subject] was greatly beneficial to the project…

Refer to the future

Before closing it, express your desire to continue the business connection. While this letter should be short and quick, it does show you are serious about your trade, and not just happy to be at the big boys’ table, so to speak.

• We’re hosting a conference at our main offices next quarter and would be happy if you would be able to join us there…
• I hope to do more business cooperation with you in the future…
• I look forward to our paths crossing again…

Closing

In most cases “Best regards” and “Sincerely” are appropriate salutations. You don’t want to get too cute with a salutation unless you know the person well.

• Sincerely,
• Best,
• Thank you once again,

Here is an example with a clear structure:

Tips for writing thank you message for a business partner

• Don’t wait: It’s ok if you do not immediately send out a letter, but you don’t want to wait more than a week or so to send out your note of thanks. It’s not a speech, you don’t have to give it out ASAP, but it should be soon.
• Don’t overdo it: Be nice, but don’t write about the person as if they’re a deity. You’re partnering with someone, not worshiping them.
• Don’t underdo it: If you’re going to thank someone, thank them. Don’t write something half-intended. Think of it as a short congratulatory speech.

Thank you for your partnership letter examples

Contents:

• Thank you message for a business partner
• Universal Thank You Examples
• Personalized Thank You Examples

It’s important to take note of a strong partnership, especially early on. Business cooperation can be reinforced with a thank you letter for business partnership.

Thank you message for a business partner

Thank you notes to a business partner who runs a company with you

Oftentimes in business it takes two or more to tango, as well in business partners. After that tango, you want to let your business partner know in a thank you note for business partner how much you enjoyed the dance- even if you tripped occasionally. A strong relationship with your business partner can be helped in any way- including some kind words.

When business goes well

When business does not go well

When going out of business

Thank you notes to a business partner who is not running the company with you

When business goes well

When business does not go well

When going out of business

Thank you note to business partner for gift

Any occasion of gift-giving from a business partner is perfect for sending a thank you note. Such gratitude makes you not just a polite business partner, but a caring person. Here are several examples.

Thank you for your partnership quotes

When writing thank you notes to your business partner, gratitude goes a long way. It’s important to always draw attention to when co-workers do well in a partnership. Partnering requires that you reinforce the good bits in your thank you message. Here are a couple short samples of doing that:

• Thanks so much for all your hard work.
• We wouldn’t have gotten here without you.
• It’s been a great year, and you’ve been a big part of that!
• You’re a crucial part of this team.
• Thanks for the positive attitude!
• Keep the brilliant ideas coming.
• You’re an asset to the team.
• You’ve left a great impression on upper management.
• We’re looking forward to your great ideas going forward.
• Quarter Two was a success mostly due to your hard work.
• Your hard work has paid off in spades.
• The determination you bring to your job has inspired us all.
• This company wouldn’t be what it is without you.
• You’re a key part of our company.
• Thank you so much for all the time and effort.
• We couldn’t have done it without you, partner!
• You made this the success that it was.

Thank you letter for collaboration

Sometimes you have to have business collaboration with folks with whom you usually do not collaborate. In those cases it’s a good idea to send a message. Here are some ways to go about it!

Thank you letter after a business meeting

If business partners see each other quite often, an informal thank-you with some light-hearted joking would be a good way to show your appreciation during a work process. This can be through either a thank you email or a hand-written letter; successfully partnering can be done through either.

For more formal situations, it’s better to send a hand-written note; an email is likely to get buried in the recipient’s inbox.

Here are some examples:

For a partner after a new business deal

Obviously after you close a great deal, you have to follow up with a great letter! Here are some ways to go about doing that.

Universal Thank You Examples

Use these general notes for occasions on which you’ll need to write a thank you letter, such as first-time purchases and deals. You can also set them up as automatic replies or  quick notes of gratitude.

For a new client

For a repeat client

Personalized Thank You Examples

Sometimes you want to bestow something with a personal touch. Here are several examples to inspire you.

For a first-time client

For a new client

Gratitude for fast payment

Thanks to a customer for referring a friend

Thanks to an employee for working during a busy time

Special thanks for extra effort

Birthday thanks for an employee

Gratitude is a Gift That Keeps on Giving

Running a business, with a partner or otherwise, can be really stressful for all involved. When an employee stands out, or even when they just need to be reminded of how valuable they are, saying “Thank you” can go a long way. It’s not a difficult thing to do, either. Just keep the hints in this article in mind, especially these key points:

• Be brief: You don’t have to write a brief that’s 1000 words long. Send a nice, simple message.
• Be personal: Try to physically sign it, and try to make it sound like it wasn’t cut and pasted for anyone.
• Be sincere: Try to point out what they’ve done in particular that deserves appreciation.

Written by  Jamie Chang

Jamie shares entrepreneurship and digital growth insights.

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